Polish Citizen ID and Passport Issuance System

MP Informatika along with its partner Drukarnia Skarbova took part and won the tender issued by the Polish Government in 2000 to modernize the existing Ministry of Interior Document Issuance System. The project had to address the implementation of a new modern system for the issuance of ID cards and passports to all of the 40 million residence of Poland.


The modernization process replaced the old hand written citizen ID card and passport with a newly developed polycarbonate ID card and polycarbonate data page passport.  MP Informatika in cooperation with the Hungarian Bank Note company developed the new ID card and passport booklet solutions.


MP Informatika took part in the project by providing a wide array of services as well as new state of the art solutions for the enrolment and issuance processes. During the implementation a major problem was discovered in that in most of the rural areas of Poland there were no networks available to transport the data from the Local Document Registry Offices to the central databases and central personalization center in Warsaw. To solve this problem  MP Informatika developed a GSM based data transmission subsystem which was implemented at the central site and at 2500 Local Document Registry Offices throughout the country containing more than 5000 workstations. This solution has been in operation for over 7 years and is processing data from the more than 5000 workstations and replicating it at the central database without problem.


One of the other elements delivered by  MP Informatika for this system was the implementation of a fully automated electronic enrolment system which included the digital capture and processing of the citizens’ signature. The automated enrolment system through an automatic data replication system transfers each applicant’s data to the personalization center in Warsaw. As a second step in the data replication system, the information related to the centrally personalized documents is transmitted back to the document registration office’s server which initiated the applicant’s request.


The new personalization center was created in Warsaw by  MP Informatika which contained 20 new laser engraving machines as well as the entire new internal and external IT infrastructure required to support it. The new personalization center had to be integrated by  MP Informatika into the existing Ministry of Interior Civil Registry Database.


Through the lessons learned by  MP Informatika  in the implementation of the modernized Hungarian Document Issuing System it was able to establish a system in Poland which can physically deliver a new passport or ID card to the applicant within 10 business days of his application being accepted. Even though the process was significantly made faster by this innovation, the security of the process and the document itself was not compromised at all. To ensure this  MP Informatika developed a system which secures and monitors as well as provides a detailed audit trail of all activity associated with the document through its entire lifecycle from blank stock to mailed personalized item. The information obtained by this audit trail is archived and can be retrieved for many years back.


In 2001 the new Document Issuance System began to issue the new type of Polish passports using the polycarbonate data pages. The new passport applications were processed at the Regional Document Registration Offices only and therefore had the network connectivity to establish TCP/IP connections to the central personalization center and central databases in Warsaw without the need to use the GSM data transmission subsystem. Due to the flexible architecture of the  MP Informatika Enrolment Subsytem the hardware and software used in the ID card application process had only to be modified to reflect the differences between an ID card and passport application information being captured. Over the last seven and a half years the Polish Document Issuance System with its 2500 remote locations, with more than 5000 servers and workstations, and its central personalization center has issued more than 45 million ID cards and passports successfully.